Signs you need a Landscape Management Software

Signs-you-need-a-Landscape-Management-Software

The headaches you experience managing your landscape business increase as your business grows. As you grow, you will find yourself struggling with efficiency problems, the pressure to grow your client base, manage payments to your staff and suppliers and the need to run a profitable business. More business means you have more administrative tasks to handle; you will start experiencing challenges that might require you to change your operating system and introduce technology in the day-to-day running of the business.

If you are experiencing any of the following challenges, it’s a sign that your business needs to embrace landscape management software:

Looking to Grow your Profits?

As a young business, a lot of your pricing relies on industry estimations and guesswork. Often, you will have to wait until the end of the year to measure whether or not you are making a profit, which can affect your ability to implement strategies that improve profitability. The right software programs help you estimate the amount of capital you need to complete a job, making pricing easier. Landscape management programs that help with estimations also simplify your decision-making process, allowing you to focus on the most profitable jobs. For example, you get to choose a 3-month contract over 10 small contracts over the same period of time that may increase your work, without improving your profits significantly.

Losing Information on the Whiteboard?

The whiteboard is a good starting point; however, as your business grows you have more people to manage and it is difficult to keep track of everyone with the whiteboard. Simplify scheduling and deployment of resources and contractors with a scheduling software. The right software allows you to limit access to certain elements such as planning while allowing your team members to raise complaints on scheduling conflicts early. You also simplify communication as everyone on the team can access the software even when they are offline, with updates on changes as soon as they happen. Through scheduling, you can plan for jobs months in advance, allowing you to focus on something else or even take a vacation without having to worry.

Scheduling also allows you to keep track of your equipment. For example, you can plan equipment sharing in advance and organize for transportation from site to site. You also have a team manager on each job to help you keep an inventory of all the equipment on site until the job is complete. In case of loss or damage, tracing the person responsible becomes easy.

Challenges Managing Payments?

At the end of the day, everyone on your team, including your suppliers, expects to their pay on time. Often, this is usually the most stressful part of managing your landscaping business. Invest in software that helps you manage your billing more efficiently. For example, the software should automatically calculate the hours for all your staff members and calculate the total amount for each person at the end of the specific period. Depending on the nature of the job, this can run bi-weekly or monthly. Make sure your staff has access to their individual billing information, so they can raise complaints easily in case of a dispute. If necessary, speak to your bank to get an automatic payment system set up for easier management of payments.  

If you start experiencing efficiency problems, consider investing in landscape management software. The right software will save you time, money and energy, so you can concentrate on pursuing your passion in landscaping. Contact ProfitLion today for software solutions that will help you run your business smoothly and improve service delivery.